Job Details

NewStart Canada Consulting Inc. is a growing and client-focused organization committed to supporting individuals through their education and immigration journeys in Canada. We are currently seeking a dedicated Administrative Assistant to join our team.

Position: Administrative Assistant (NOC 13110)
Terms of Employment: Full-time, Part-time, Casual
Hourly wage: $28.85 - $30.00/hour, Salary will be based on level of experience
Location: Burnaby, BC V5H 0J1
Work schedule: Monday – Friday

Duties and Responsibilities include but not limited to:
• Provide administrative support to immigration consultants and management
• Schedule client appointments and maintain schedules
• Respond to general client inquiries by phone and email
• Prepare correspondence, forms, and supporting documents under supervision
• Collect, organize, and maintain confidential client files (electronic and physical)
• Maintain office filing systems and databases
• Ensure documentation is complete and properly formatted prior to submission
• Prepare, review, and submit a range of immigration applications (e.g., LMIA, work permits, study permits, permanent residency, etc.)
• Collect, verify, and organize client documentation to ensure compliance and completeness
• Monitor application progress and provide regular updates to clients
• Manage client contracts and billings, including issuing invoices and following up on payments
• Stay informed about changes in Canadian immigration laws, policies, and procedures
• Maintain professionalism and confidentiality in all interactions and documentation
• Address clients’ concerns in a timely and professional manner

Position Requirements and Qualifications:

• A college diploma
• At least 2-3 years of administrative experience in an immigration or legal office environment is required
• Highly detail-oriented with strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office and document management systems
• English is required; Mandarin, Cantonese, Vietnamese are considered assets
• Well-organized; Accountability; Reliability; Judgement
• Client focused; Time management

Work conditions:
• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Job Description

How to Apply:
If you are interested in this opportunity and want to grow with us, please send your cover letter and resume by email to: hr_nscimm.yyc@outlook.com