• Administrative Assistant - Ocean Rain Arts Academy
  • Location
    #100-3941 Shelbourne Street, Victoria, BC| British Columbia
  • Job ID
    5050
  • Views
    839
  • Date Posted
    21-01-2020
  • Expiry Date
    19-07-2020
  • Type of Job
    Full Time
  • Salary
    CAD $23.90 per hour
  • Min. Experience
    No Experience
  • Min. Education
    No degree, certificate or diploma
Job Details

Ocean Rain Arts Academy are seeking an Administrative Assistant for their Victoria office.

The position is permanent; full-time; $23.90 per hour; and 40 hours per week between the hours of 10:00AM and 6:30pm. Medical and dental benefits are available after completion of a 6 month probation period.

How to apply: 

*Please do not apply in person.

Please email your resume to: oceanrain.info@gmail.com 
Or mail your resume to: 
#100-3941 Shelbourne Street 
Victoria, BC 
V8P 4J2

*Please indicate in your resume whether or not you are a Canadian citizen or Permanent Resident of Canada.

Job Description

Duties: 

  • Prepare, input, edit and proofread correspondence, invoices, presentations, brochures, educational program documents, reports and related materials in both electronic and paper formats; 
  • Open and distribute incoming regular and electronic mail and other materials. Co-ordinate the flow of information internally and with other departments and organizations; 
  • Schedule appointments and meetings; 
  • Order office supplies and maintain inventory; 
  • Answer telephone and electronic enquiries and relay telephone calls and messages; 
  • Set up and maintain manual and computerized filing systems; 
  • Determine and establish office procedures; 
  • Greet visitors and direct visitors to appropriate staff based on the nature of business; 
  • Upon further direction of staff, compile data, statistics and other information to support research activities; 
  • Complete student registration and provide administrative support to parents; 
  • Print and edit educational documents for the instructors; 
  • Organize the Academy’s annual events for students, parents and staff.

Requirements: 

  •  Completion of a one or two-year college or other program for administrative assistants OR minimum of one-year clerical experience is required;
  • English language ability is required.