• COMMUNICATIONS OFFICER
  • Location
    56007 RR 272, Morinville, AB| Alberta
  • Job ID
    15531
  • Views
    231
  • Date Posted
    11-08-2022
  • Expiry Date
    07-02-2023
  • Type of Job
    Full Time
  • Salary
    CAD $60,000
  • Min. Experience
    3 years to less than 5 years
  • Min. Education
    Bachelor's degree
Job Details
The Communication Officer is responsible for a full range of communications activities, including the creation, design, and management of content for web, social media, print, and digital publication, and distributes information in a wide variety of formats and delivery services including print, video and video messages, e-mail blasts, the internet, the AFN website, Facebook, Indigenous and non-Indigenous media and social media.

PRIMARY DUTIES AND RESPONSIBILTIES (include but are not limited to)

• Provides strategic communication/information planning, advice and consultation to the Tribal Administrator, Leadership team and senior management to ensure communications initiatives and messaging are effective and consistent
• Interprets and articulates broad concepts and ideas into meaningful messages within tight time frames
• Manages media and public relations and provides effective issues management support
• Provides leadership in the development of practices and procedures related to the use and structure of web communication technology
• Consult and collaborate across with all levels of the organization to develop communications strategies and responses to both internal and external matters, including reputation, and sensitive and confidential issues
• Accountability for assigned communications specialties (which may include internal communications, website management, social media management, photo library, video production, graphic design, or other specialties)
• Activities include the production and delivery of a high volume of communications projects and initiatives including briefings, speaking notes, website content, e-newsletters, news releases, social media, speeches, and presentations
• Monitors media and coordinates responses to media inquiries for information and interviews, and assists, as needed, the appropriate spokesperson to develop key messaging for interviews
• Any other duties assigned from time to time

EMPLOYMENT REQUIREMENTS & QUALIFICATIONS:

• A university degree in a related field (public relations, library studies, communications, journalism etc.)
• Demonstrated experience creating, designing, and managing content for web, social media, print, and digital publication, including administering web (content) management systems, using web navigation tools/techniques, web interface programming (e.g. HTML, JavaScript), and social media and other digital platforms/channels;
• Demonstrated proficiency using the Adobe Creative Suite, including Audition, Illustrator, InDesign, Photoshop, Premier Pro, Dreamweaver and Acrobat PDF optimization;
• A high level of cultural competency in daily decision-making, including designing, creating and sharing content and engaging diverse audiences in a culturally safe and respectful manner;
• Demonstrated knowledge of or experience working with First Nations, Inuit and Metis peoples and organizations;
• Excellent interpersonal skills, effective oral and written communication skills, and excellent problem-solving and time management skills;
• Ability to work independently in a busy and challenging environment, as an active member of an integrated team;
• Strong organization skills and attention to detail with the ability to prioritize workload in an environment with multiple and changing deadlines;
• Fluency in Cree would considered an asset

Salary will commensurate based on experience and qualifications.
Applicants will be screened based on qualifications. Only qualified applicants will be interviewed.

Please submit your resume, copies of degree and/or certificates via email, along with a cover letter attention to:
Christiana Huggins
Alexander First Nation, P.O. Box 3419 Morinville AB T8R 1S3
Telephone: 780-939-5887
Email: christiana.huggins@alexanderfn.com
Job Description
The Communications Officer is responsible for a full range of communications activities, including the creation, design, and management of content for web, social media, print, and digital publication, and distributes information in a wide variety of formats and delivery services including print, video and video messages, e-mail blasts, the internet, the AFN website, Facebook, Indigenous and non-Indigenous media and social media.
AFN recognizes that the Communications Officer will work to ensure the widest reach possible to all AFN members regardless of location, as we strengthen claims to our traditional territories and the right to determine how the resources on those lands, and the lands themselves, will be utilized.
Primary Core Functions
Plan, execute, and support the Tribal Administrator and Leadership in the areas of internal and external communication, media and public relations, education and marketing, social media and publication management with outcomes that promote the goals and positive public image of AFN. The Communications Officer will communicate highly sensitive and confidential matters with Chief, Council and other Band Members, as well as a variety of other stakeholders.

Principal Accountabilities

• Develop, implement, and evaluate communication strategies for programs designed to collaborate and share information with community members, Indigenous and other governments, and the general public about AFN
• Advise the Tribal Administrator, Leadership, Directors, and staff on strategic communications
• Research, write and edit AFN communications documents for a variety of external and internal audiences
• Build relationship with AFN communities, various levels of government, communication officers, and business stakeholders
• Plan, organize, and implement various communications initiatives on behalf of AFN member communities
• Write, and manage production of reports, briefs, biographies, speeches, and presentations
• Develop and organize workshops, meetings, and other events
• Develop, forecast, and manage AFN communications budgets
• Initiate and maintain outreach to local, regional, and national media
• Assist in the preparation and distribution of press releases, newsletters, brochures, fact sheets, audiovisual and display materials, and other communications materials
• Event management of communications meetings, open houses, and other events
• Provide issues and public relations management

Duties and responsibilities

General duties include, but are not limited to:
• Design, develop, maintain and update content for the AFN website, including analyzing and updating online content (homepage and second-level pages) and proactively working to improve website architecture, navigation, accessibility, and user experience
• Monitor, analyze and report on analytics related to the use and usefulness of the website, social media and other digital media
• Design, develop, maintain and update content of AFN social and digital media channels (e.g. Twitter, Facebook, LinkedIn, YouTube, AFN App) on a daily basis
• Design, develop, maintain and update content for AFN E-newsletters and E-alerts, including writing content, creating or adapting digital templates, and managing contact lists and digital platforms
• Coordinate AFN webinars or other online events, including researching and using various online platforms (e.g. Zoom Webinar, GoToWebinar), planning and delivering webinars or other online events (e.g. social media and web promotion, facilitating live sessions, recording and livestreaming), post-production (e.g. video and audio editing) and publication online
• Liaise with external companies as needed in the production of print materials, web or other digital content, including translation, design, print, and video/audio companies
• Contribute to the acquisition and management of photos for print, web and other digital media
• Provide communications support for AFN media relations and events (e.g. conferences)
• Contribute to the development, implementation and evaluation of communications and marketing processes by recommending improvements and efficiencies with respect to all media employed
• Keep up to date on current web, social media and digital trends and standards and make recommendations to advance the AFN’s online presence
• Write content and manage website production with external suppliers
• News Releases and Media Relations as directed by the Tribal Administrator and Leadership
• Branding and Organizational Promotion
• Preparation of communications-related products for the Tribal Administrator, Leadership and Directors
• Coordinate photographs and video requirements
• Maintain a list of vendors/consultants for outsourcing of communications requirements such as printing, consulting, supplies, photographers, and designers
• Build relations with various media outlets and contacts to proactively pitch the AFN brand, issue-driven messages and news releases
• Develop, implement and maintain a consistent brand/image for all organizational printing, displays, promotions, advertising, communications and events
• Update AFN Web Portal and coordinate updates with Program Managers
• To coordinating branding efforts with all staff and management
• To maintain a photo library for said branding and promotions
• Other duties as may reasonably be assigned

Additional Responsibilities

• Research and monitor Indigenous and Non-Indigenous news stories and information and distribute to management, staff, First Nations’ leaders, and community staff via AFN webpage
• Support communications objectives and communication plans.
• Assist with drafting of political statements and press releases, speeches and articles
• Prepare PowerPoint presentations
• Responsible for maintenance of the LED Board and TV screens at the Store and Band Office.
• Present a positive and professional image of the AFN to all visitors, suppliers, inquiries, and other interactions.
Community Relations / Advocacy
• When requested, communicate with stakeholders to keep them informed of upcoming events and programs.
• Establish good working relationships and collaborative arrangements with community groups, funders, politicians, staff and other Alexander First Nation partners to help achieve the goals of the Alexander First Nation.
Work Activities
• Making decisions and solving problems – Analyzing information and evaluating results to choose the best solution and solve problems
• Scheduling work and activities – Scheduling project phases, development and staff
• Communicating with supervisors – providing information to supervisors, co-workers, and subordinates by telephone, in written form, email, or in person.
• Establishing and maintaining interpersonal relationships – Developing constructive and cooperative working relationships with others and maintaining them overtime
• Develop and build teams – Encouraging and building mutual trust, respect, and cooperation among team members
Qualifications, Knowledge, Skills and Abilities
The successful candidate will possess the following:
• A university degree in a related field (public relations, library studies, communications, journalism etc.)
• Demonstrated experience creating, designing, and managing content for web, social media, print, and digital publication, including administering web (content) management systems, using web navigation tools/techniques, web interface programming (e.g. HTML, JavaScript), and social media and other digital platforms/channels;
• Demonstrated proficiency using the Adobe Creative Suite, including Audition, Illustrator, InDesign, Photoshop, Premier Pro, Dreamweaver and Acrobat PDF optimization;
• A high level of cultural competency in daily decision-making, including designing, creating and sharing content and engaging diverse audiences in a culturally safe and respectful manner;
• Demonstrated knowledge of or experience working with First Nations, Inuit and Metis peoples and organizations;
• Excellent interpersonal skills, effective oral and written communication skills, and excellent problem-solving and time management skills;
• Ability to work independently in a busy and challenging environment, as an active member of an integrated team;
• Strong organization skills and attention to detail with the ability to prioritize workload in an environment with multiple and changing deadlines;
• Fluency in Cree would considered an asset
Required Competencies
• Strong knowledge of Microsoft Office, communication and collaboration tools, and social media.
• Strong working knowledge of communication principles and practices.
• Must be a self-starter and self-motivator with excellent communications skills, both written and spoken.
• Excellent interpersonal and organizational skills.
• Adept at working cooperatively as a member of a team, and proven ability to work independently with minimal supervision.
• Proven experience working with Indigenous communities with first-hand knowledge of Indigenous cultures, practices, and issues.
• Able to write and format moderately complex correspondence, including press releases, memos, letters, briefing notes, etc.
• Hands-on experience with productivity applications, including word processing, spreadsheets, e-mail clients, and presentation software
• Excellent writing skills, including proper spelling, grammar, and punctuation
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
Working Conditions
The Communications Officer will work under the following conditions:
• General office environment, works collaboratively with a high number of staff to foster the mission of the Alexander First Nation.
• In a highly demanding business environment and must be willing to adapt to each situation professionally, comfortably and maturely. May experience an amount of travel to compliment the Alexander First Nation operational work plan.
• Works in a highly active political arena and must be willing to work proactively.
• Will work a standard work week, but additionally will often work evening, weekends, and overtime hours to accommodate responsibilities involved in meeting deadlines.
Education and Experience

The AFN Communications Officer shall meet the following education and experience:

• An undergraduate degree in Communications, Marketing, Public Relations, Media Relations, Journalism or related technical discipline such as Web or Graphic Design, together with 3+ years of directly related work experience. An equivalent combination of education and experience will be considered;
• Previous working knowledge and experience working with First Nations Communities and Indigenous Cultures is a definite asset.
• A minimum of four years related experience writing editorial content, articles, speeches, opinion pieces, letters, and a variety of other messages.
• Experience in stakeholder and community engagement.
• Current experience managing media relationships, and a network of media contacts.
• Valid Alberta driver’s license and access to a reliable insured vehicle.

Key Competencies

The AFN Communications Officer must possess the following key management competencies:

• Communication skills
• Problem analyzing and assessment
• Decision making
• Planning and organizing
• Work and time management
• Attention to detail and high level of accuracy
• Information gathering and monitoring
• Initiative
• Integrity
• Adaptability
• Team work and collaboration
• Confidentiality
• High level of sound and independent judgment, reasoning, and discretion
• Ability to interpret and implement policies and procedures
• Professional, responsive, and positive work attitude is essential
• Resourcefulness and flexibility

Signing Authority

This position requires the AFN Communications Officer to sign related and required documentation for the purposes of carrying out the position duties and responsibilities in relation to the financial management of the AFN.

Spending Authority

This position requires the AFN Communication Officer to seek authorization for expenditures in accordance to the AFN annual budget from the Tribal Administrator.

Working conditions

Working conditions include:

• Travel as required and/or requested
• Overtime hours worked to ensure compliance with the planning, coordination and administering of communication strategies. The Communications Officer acknowledges that he or she is exempt from overtime hours worked
• Interacts extensively with employees, various management levels and the public
• Ability to lift to 25 pounds

Job requirements

This position is highly demanding in the administrative and management functions for the AFN. This position requires direct staff involvement and an extensive amount of time working within the various departments and committees within the AFN community.