Location: Vancouver Hospice
Reporting to: Professional Practice Leads
Job status: Full-time/part-time 0.8 to 1.0 FTE (60-75 hours bi-weekly)
Canuck Place Children’s Hospice (CPCH) is British Columbia’s recognized pediatric palliative care provider. For over two decades, through the many programs and services we provide, we have made a significant difference in the lives of children with life-threatening illnesses and the families who love them. Be part of a talented and innovative team that takes pride in supporting and providing the highest quality pediatric palliative care.
HERE’S WHY IT’S SO GREAT TO WORK WITH US. Aside from being surrounded by a friendly, inclusive, dedicated team, Canuck Place offers employees up to 20 days’ vacation (pro-rated to their full-time equivalency), an 100% employer-paid benefits package, Municipal Pension Plan (MPP), a Health Spending account that provides up to $500 annually to provide additional coverage for health and wellness activities/services, informative lunch n’ learns, as well as various learning opportunities. Canuck Place Children’s Hospice also has a ‘Care For the Caregiver’ committee who provides ongoing, creative activities to connect us with one another as a reminder that it’s ‘this’ moment that really counts.
Under the direction of the Professional Practice Leads, the Project Coordinator assists with meeting the strategic priorities of providing quality pediatric palliative care, research and knowledge dissemination/education/innovation. The project coordinator assists the team, by planning, organizing, and collaborating to address identified gaps and trends and contributes to the success through addressing allocated project tasks. This role is responsible for administrative planning, organizing and supporting education, quality and research activities related to the Professional Practice team. The role will support a culture of innovation, education and quality and provide direct assistance to the Professional Practice team. In addition, this role will support fostering a culture of inquiry and person/family-centred care principles.
• In collaboration with Professional Practice Leads coordinates the implementation of approved recommendations/needs resulting from research, quality improvement, education and best practice/ policy reviews.
• Coordinates the execution of projects, assuring they are done in an efficient manner, adhering to processes and protocols and collaborating with stakeholders.
• Identifies, collects, and analyzes relevant information relating to current projects, tasks, and provides input and recommendations to project/program team for development, implementation, analysis, dissemination of findings, and policy/practice implications.
• Presents project updates to internal stakeholder groups, external agencies, organizations, and other stakeholders.
• Assists with the dissemination of information and knowledge related to projects and key programs and initiatives under the identified mandate areas through a variety of modalities.
• Actively supports the management and facilitation of time-limited projects and activities to identify best practice-grounded strategies for health professionals, policy/ decision makers, in research, practice, quality improvement, education and policy.
• Follow up with website inquires, education requests and coordinates next steps.
• Provides input into and may undertake recruiting participants, obtaining consent, and completing preliminary analyses.
• Participates in relevant Committee meetings by preparing draft agendas, taking and distributing minutes, bringing forward items, researching and compiling information as requested.
• May assist with developing reports, drafting, and writing, editing and proofing documents, such as briefing notes, memos and other communication tools.
• Providing administrative support to Knowledge Sharing Circles, Serious Illness Conversation trainings and other educational/research/clinical/evaluation endeavors.
• Supports the management and administrative workload for scheduling of facilitators, participant and trainees.
• Assists and supports knowledge dissemination of research/quality/education projects by organizing education sessions directed by Clinical Educator and Professional Practice.
• Supports education tracking of clinical staff and education events/activities.
• Supports large organization projects that require coordination, organization and planning (i.e. Accreditation)
• Accesses and retrieves data from the CPCH datbase for quality improvement projects and initiatives.
• Engages and communicates with clinical and family partners to facilitate or organize meetings, committee groups or other ways to collaborate about quality improvement of services.
• Perform other related duties, as assigned.
EDUCATION AND EXPERIENCE
• A level of education, training and experience equivalent to a Diploma in Project Management, Administration or Bachelor’s degree in Health, Education, Communication and/or related discipline.
• Three (3) to five (5) years’ experience or an equivalent combination of education, training and experience.
What you bring to the role:
• Thinks analytically and conceptually; questions and challenges the status quo to identify issues, solve problems and design and implement effective processes across systems and stakeholders.
• Works well independently as well as a member of a team with changing priorities.
• Creates an engaging environment where others have meaningful opportunities and the resources to fulfill their expected responsibilities.
• Project management, teamwork, organizational and interpersonal skills
• Ability to collect, analyse, extract, interpret, organize and summarize data
• Ability to present results, conclusions and recommendations in graphic and written form
• Ability to work diplomatically and persuasively and establish and maintain effective working relationships with various groups at all levels
• Excellent verbal and written English communication skills
• Ability to prioritize work and work under pressure
• Proficient in the use of Microsoft Office software applications (developing and tracking spread sheets in excel for data entry)
• Knowledge of operations analysis methodology for program reporting is an asset.
• Ability to support project planning, execution, evaluations and timelines.
• Detailed oriented and maintains a high level of organization
• Communication skills to develop key messages, visuals, to inform design to support knowledge translation and Professional Practice projects (i.e. confluence pages)
• High integrity; creativity; balance, good judgment and objectivity; high vision and conceptual capabilities; consultative, facilitate and collaborative; sense of humor.
• Excellent time management skills.
• Demonstrates flexibility that allows you to work with high energy, creative people.
• Able to thrive and effectively manage priorities in a changing, ambiguous environment.
Note: Flexibility is necessary, as this position may require occasional weekend and evening work and travel within and outside the Lower Mainland.
Canuck Place Children’s Hospice hires on the basis of merit and is strongly committed to equality and diversity within its community and to a welcoming and inclusive workplace. We especially welcome applications from Indigenous persons, visible minority group members, persons with disabilities, people of all sexual orientations and genders, and others with the skills and knowledge to productively engage with diverse communities.
Please submit your cover letter and your resume at https://www.canuckplace.org/about-us/careers/ by July 24, 2022. We recognize the importance of a diversified workforce, and we encourage First Nations, Inuit and Metis candidates, members of visible minorities and persons with disabilities to apply.
We thank all applicants for their interest; however, only those candidates who have been short-listed will be contacted.