• IELCC Contract Administrator
  • Location
    100 Park Royal South, West Vancouver, BC| British Columbia
  • Job ID
  • Views
  • Date Posted
  • Expiry Date
  • Type of Job
    Full Time
  • Salary
    CAD $$49,140 - $54,600 per year
  • Min. Experience
    5 year or more
  • Min. Education
    Bachelor's degree
Job Details
The BC Aboriginal Child Care Society (BCACCS) is a Centre of Excellence for Indigenous Early Learning and Child Care (IELCC). We are looking for a IELCC Contract Administer to support the Society’s contract management process.

Position Summary
Reporting to the IELCC Project Manager, the Administrator will support the Society’s contract management process with the goal of ensuring IELCC funding recipients are supported to complete financial contract and reporting requirements are met promptly and consistently. The Administrator will work independently and communicate with internal and external stakeholders and recipients forging positive and respectful relationships.

What We Offer
The ability to work with a passionate dedicated team of people with a broad range of experience and knowledge that provide leadership, training, resources, and services to support Indigenous early learning and child care.
• competitive wage of $49,140 - $54,600 per year, commensurate with knowledge and experience
• extended health package upon successful completion of a 90-day probationary period
• participation in a matched pension plan
• 35-hour work week
• learning and developmental opportunities

How to apply:
Please submit a resume and cover letter explaining how you meet requirements and send to careers@jouta.com citing “Application for IECLCC Contract Administrator” in the subject line. All applications must include cover letter and resume as one document in PDF format.
Job Description
Responsibilities and Deliverables
• Provide administrative support on a day-to-day basis to the IELCC project manager and team
• Track all funding agreements throughout the signatory process and follow-up as required
• Track funding recipient compliance and report monthly to the IELCC project manager
• Ensure, on an ongoing basis, that funding agreement records are monitored as fully as possible, collaborating with community facilitators and the IELCC project manager to liaise with funding recipients regarding details and timelines
• Support IELCC project manager, community facilitators, and funding recipients with funding agreement financial reporting requirements and processes
• Together with the IELCC project manager, coordinate annual follow up for audited financial statements
• Triage information received and ensure email and telephone calls are responded to and/or forwarded to appropriate staff
• Maintain financial reporting files in Grantmaking
• Become familiar with BCACCS’s interim investment strategy and IELCC Funding Policy
• Participate in training in the Blackbaud Grantmaking platform

Training, Education and Experience
• Bachelor’s degree in Business, Computer Science, or a related field
• 5+ years’ experience in contract management and/or database administration
• Experience working with First Nations in BC (with some knowledge of the early education sector preferred)
• Possess a valid driver’s license, operational vehicle and be willing to travel occasionally
• Satisfactory criminal record check
• Proof of COVID-19 vaccination

Knowledge, Skills and Abilities
• Knowledge of BC First Nations culture, history, and issues coupled with cultural awareness and sensitivity
• Excellent computer skills, specifically:
o Advanced word processing skills (Word)
o Advanced spreadsheet knowledge (Excel) including manipulating data, creation of data visualizations, formatting, and formulas
o Experience using a database (Blackbaud products preferred)
o Advanced collaboration tools (Outlook, OneDrive, SharePoint, Teams, and Zoom)
o Intermediate Adobe Acrobat Reader/Writer skills, including preparing documents for e- signature, and creating fillable PDFs
o Proficient digital file-management
• Be approachable, professional, personable and able to build harmonious working relationships with co-workers
• Able to support a high-performing team in a demanding environment by taking initiative, prioritizing needs, and meeting tight deadlines
• Professional level verbal and written communications skills
• Strong analytical skills with an ability to develop creative solutions
• Sound judgment, and the ability to prioritize workload
• Self-directed and able to work with minimum supervision
• Proven success in a collaborative, team-oriented environment

Work for this position will be performed both remotely from a home based office and occasionally in the West Vancouver Office to attend meetings and other events. Candidates must be available to work during regular business hours of Monday to Friday 9:00 am to 5:00 pm Pacific Standard Time.

Closing Date: May 13, 2022, 5:00 pm PST

Start date: as soon as possible